FAQ
SoundsWrite is a gentle, voice-first companion that transforms your spoken thoughts into beautifully organized, intelligently prioritized to-do lists using the power of Gemini 3 Flash.
We designed SoundsWrite to fit naturally into your life, offering four wonderful ways to capture your thoughts:
Once you finish speaking, our AI thoughtfully processes your audio, seamlessly extracts the actionable steps, and gracefully organizes them by effort and impact using Game Theory. Everything is then securely synced to your cloud.
The Today Planner helps you generate or curate a realistic day plan from your active tasks. You can enable AI-generated plans in your settings, and a reliable local fallback is available when offline.
Our intuitive workflow gives you the flexibility of queue or timeline views. You can quick-fill a plan, replan the rest of your day, and seamlessly move tasks into Now, Next, or Later. You also have the freedom to mark tasks as Not Today, skip or reactivate them, carry them over to tomorrow, or leave them in your backlog.
We use a thoughtful approach based on Effort versus Impact. Your tasks naturally fall into four intuitive categories: Top Priorities for urgent goals, Deep Work for focused effort, Quick Wins for easy momentum, and Time Sinks to help you identify what to avoid.
The Bento Layout is your personal productivity canvas. Inspired by elegant Bento boxes, it lets you arrange, resize, and prioritize comfort modules—including Focus, Capture, Routines, Student Dashboard, Library, Timekeeper Shift Tracker, Wiki & Knowledge Base, Document Manager, and Distraction Pad—to create a space that fits your unique workflow.
Absolutely! You can easily share specific tasks with colleagues, friends, or family via email. Those shared moments synchronize perfectly while keeping the rest of your private world completely secure.
Smart Tags are intelligent little helpers that automatically group your tasks. They dynamically compute helpful filters like #Today, #Overdue, or #QuickWins, so you can effortlessly find exactly what needs your attention right now.
Focus Mode is your sanctuary for deep concentration. It gently clears away all distractions, leaving you with just a single task, a calming flow timer, and the option to play soothing brown noise as you work.
When a task feels a bit overwhelming (like 'Clean the garage'), our magic Expand button gently breaks it down for you. Our AI transforms it into 3 to 5 simple, actionable micro-steps to help you take that first easy step.
Yes, we want your workspace to feel like your own! SoundsWrite offers beautiful Light and Dark modes, along with a custom color picker that lets you dial in the perfect hue, saturation, and brightness to match your mood.
Your privacy is paramount to us. Your data is stored safely and locally right on your device. When you're signed in, it is securely backed up and fully encrypted in the cloud, ensuring your thoughts remain yours alone.
Yes, you are welcome to use the app entirely offline without an account. However, if you'd like the peace of mind that comes with secure cloud synchronization, a quick Google Sign-In is required.
To delete your account, navigate to Settings, select the Account section, and choose Delete Account. This process requires a double-confirmation and securely erases all your personal and task data from both your local device and our cloud servers, fully complying with GDPR Article 17 guidelines.
Yes, with safety in mind. Our platform requires users to be at least 13 years old, and we provide enhanced privacy protections for those aged 13 to 17, carefully following the thoughtful guidelines of the Children's Code.
To help keep your mind and digital space clear of 'digital exhaust,' any tasks you move to the Trash are allowed a grace period of 30 days before they are gently, permanently, and automatically erased.
Never. Your trust is everything to us. Your data is never sold, and we exclusively use secure enterprise AI endpoints that strictly ensure your private tasks are never used to train public models.
Yes! SoundsWrite offers a wonderful Free tier that lets you gently balance up to 5 active cards at a time in the Library module. If you need more space, you can upgrade to the Library Plan (250 active cards in the Library module) or the full Premium Plan (250 active cards across all Bento workspace modules including Routines, Student, Wiki, Documents, Timekeeper, and Focus).
To encourage brevity and clarity, you can comfortably record up to 3 minutes for each voice note—plenty of time to capture your thoughts before moving on to your next step.
Both Library and Premium users enjoy the freedom to maintain up to 250 active cards. We thoughtfully chose this limit to help prevent task hoarding, naturally encouraging you to complete tasks and preserve your sense of cognitive silence.
The Library Plan is $4.99 per month (or $49.00 yearly, saving 18%). The full Premium Plan is $9.99 per month (or $99.00 yearly, saving 17%). You can choose the plan that best fits your workflow.
Absolutely! We know inspiration can strike anywhere. Your voice notes will simply queue safely offline and then gracefully sync up the moment you are reconnected to the internet.
Yes, indeed! As a Premium member, you can seamlessly transition to the SoundsWrite Web Portal, enjoying the full, calming dashboard experience right from the comfort of any desktop browser.
We're happy to support Android devices (version 8.0 and above), complete with beautiful home screen widgets, as well as any modern web browser to keep you seamlessly connected.
If you need assistance, you can contact us directly by going to Settings, choosing Support and Diagnostics, and tapping Send Debug Logs. You can also reach us via email at hello@soundswrite.app.
If we can't quite hear you, please take a moment to check your microphone permissions in your Android Settings. It also helps to find a quiet, peaceful space so we can capture your voice clearly.
First, verify that your device has an active internet connection. If the issue persists, go to Settings, choose Support and Diagnostics, and select Rescue Stuck Tasks. If necessary, you can also sign out of your Google account and sign back in to refresh sync states.
The remarkable Gemini 3 Flash AI is wonderfully adept at understanding conversational speech. For the very best results, we recommend speaking clearly and taking a moment to find a quiet space away from background noise.
Of course! Nothing is set in stone. Just tap on any task to open the editor, where you can lovingly refine the title, tags, category, subtasks, and any other details until it feels just right.
While our AI does its best to understand your typical patterns, it's not quite perfect. You can always step in and easily update the category manually within the task editor to make sure it sits exactly where it belongs.
Yes, beautifully so! Just sign in with your same Google account, and watch as your tasks effortlessly and automatically sync back and forth between your phone and the Web Portal.
If you decide to uninstall, your local data is cleared away. However, if you were signed in, your cloud data will wait for you patiently. Simply reinstall the app and sign back in to recover everything exactly as you left it.
You can easily carry your data with you. Just head over to Settings and use our Share/Export feature to save all your beautifully organized tasks as a simple text file.
We offer a selection of beautiful widgets to keep you focused: Quick Capture for an instant one-tap recording, a gently scrolling Tag Ticker, and a Top Task display to remind you of your highest priority.
To add a widget, long-press any empty space on your Android home screen, select Widgets, find SoundsWrite in the list, and drag your desired widget to place it on your screen.